Travel and Facilities Administrator

  • Job Reference: 718068528-2
  • Date Posted: 21 September 2022
  • Recruiter: KELLY SERVICES
  • Location: Birmingham
  • Salary: £23,000
  • Sector: Marketing
  • Job Type: Permanent

Job Description

Are you an experienced Travel and Facilities Administrator looking for a new opportunity? Are you a people centric person with a passion for delivering a first in class customer experience? Do you want to work for market leading, reputable, legal firm? If so, look no further!I am currently seeking a professional Travel and Facilities Administrator to join a fun and friendly organisation based on the Hagley Road in Birmingham on a permanent basis.Benefits:

  • Permanent role
  • Hours of work: 9am - 5.15pm, Monday to Friday 36.25 hours per week
  • Salary up to £23,000
  • 25 days holiday plus bank holidays
  • Location: Hagley Road, Birmingham
  • Office based role only

Duties/Responsibilities:

  • Arrange travel for Partners, fee earners and staff as per Company Travel policy.
  • Booking overseas travel for the partners in-line with their marketing plans.
  • Booking UK travel for staff as required.
  • Maintaining records of all trips on the Company Travel database.
  • Assist with other Facilities duties, as required to include health and safety including DSE, security and fire arrangements, office moves and furniture requisitions, programme access fobs for new starters, booking of venues for seminars and other office functions.
  • Assist with contractor and supplier liaison to carry out checks and repairs in all the offices.
  • Assist with Managing Agents communications and with office cleaners and other contractors to ensure that the offices are adequately maintained.
  • Monitor the parking arrangements in the car park and car park rota in line with the Car Park Policy.
  • Processing DHL courier shipments using the online account system, including checking of invoices.

Skills/Experience Required:

  • Broad understanding of the travel booking industry and processes
  • Good understanding of administration processes in an office environment
  • Broad understanding of Health & Safety requirements in an office environment
  • Minimum GCSE English at grade C or equivalent work experience
  • Good working knowledge of a computer based telephone system
  • Good working knowledge of photocopier and fax systems
  • High level of IT literacy- MS Office, Outlook, Word, Excel, Powerpoint, Internet

Immediate start available. Please apply today. :)

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As an Equal Opportunities employer we welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.