Advertising Agency Production Coordinator

  • Job Reference: 426580138-2
  • Date Posted: 19 November 2021
  • Recruiter: NFM+Dymun
  • Location: Pittsburgh, Pennsylvania
  • Salary: On Application
  • Sector: Creative, Digital, Events & Experiential, Freelance, Marketing, Print
  • Job Type: Permanent

Job Description


NFM + Dymun is looking for a Production Coordinator for our fast-paced agency. The

ideal candidate is someone who has strong organizational skills and familiarity with the

creative trafficking and production process for print, outdoor, events, video production

and digital campaigns. Familiarity with broadcast production would be a plus. This

individual will help track and account for multiple projects simultaneously as they flow

through the creative process. The candidate will be expected to stay aware of

production schedules and timelines, track and record expense and time resources for

budgeting purposes and organize internal assets.

We need a detail-driven, highly organized individual to assist with a wide range of

creative jobs, and who can provide administrative support to the agency production


The Production Coordinator will report to the Creative Director at our agency offices in

Downtown Pittsburgh and work directly within the Account and Creative Service teams.

The candidate will be responsible for coordinating, trafficking, job reconciliation,

general proofreading and file organization, and ensuring consistency with company

standards and client commitments.

Ideal Qualities

• You must be passionate about your work and demonstrate an ability to work on

concurrent projects of varying size and complexity

• You feel confident learning new processes and problem solving on the job

• You're a very organized, detail-oriented, and resourceful individual with good

communication skills, comfortable communicating in person, via phone, email or


• You live for process, but are flexible when presented with challenges

• You thrive in a deadline-driven environment and can demonstrate the poise,

professionalism and confidence required to move projects forward respectfully

• You are a positive, solutions-oriented individual

Job Requirements:

Job Duties

• Assist in the planning, scheduling, and execution of all relevant agency and client

projects/campaigns including, but not limited to, print, digital, outdoor and


• Be aware of project schedules, estimates and timelines

• Enhance and contribute to the department's general organization

• Ensures assigned creative assets are proofread, both before submission to the

Account Director, Account Manager and prior to use or publication

• Ensures final creative files are organized and archived on company server

• Assist is compilation and sourcing of vendors and project estimates when


• Issue and record purchase orders for all outside purchases

• Work with Production Manager to reconcile project costs against budgets

including purchase orders and credit card statements

• Occasional schedule coordination with vendors/suppliers (e.g., freelance artists,

copywriters, print houses, photographers, etc.)

• Maintain an up-to-date database of freelancers, rates, capabilities, etc.

Required Skills/Qualifications:

• 2+ years of professional experience in a marketing agency production-related


• Associates degree in communications, marketing, public relations or equivalent

job-related experience

• Strong proofreading, research and quality assurance skills

• Experience with and ability to foster and maintain productive working

relationships with vendors and freelancers

• Experience with and ability to foster and maintain productive working

relationships with internal account, digital, creative and graphic design teams

• Good experience and understanding of Microsoft Word, Excel, Teams and

Outlook a must